Why would you want to make a Document public? Well, it could be an easy (and paperless) way to share a classroom newsletter with parents and students, send out an informational flyer, or just post public information on the web (like meeting minutes, policy documents, etc.) The best part is, if you make a change or a correction to the Document, it is immediately available to the public!
Here's how to make a Document public:
- Open a Google Document, Spreadsheet or Presentation
- Click on the "Share" button in the upper right corner of the Document
- Click the "Change" link in the "Who has access" section of the window. This will allow you to change to overall "visibility" of the Document
- Select the "Public on the web" option
- Select the level of access the Public should have (e.g. Can view, Can comment, or Can edit)
- Click "Save"
- The level of access or "visibility" of the Document has now changed to "Public on the web"
- Right-click the "Link to share" to copy the link to the public Document. You can send this link to people via email, post it on a website/blog, or share it via social media.
- Click "Done"
- You'll notice that the icon on the "Sharing" button has changed from a padlock (i.e. Private) to a globe (i.e. Public). This is a good visual indicator of the visibility of a particular Document