Wednesday, March 19, 2014

Day 7 - Collaborating with Comments

Using the built-in Comments feature within Google Documents is another great way to collaborate. By sharing a Document and giving other people "Can Comment" privileges, they will be able to insert Comments into the Document, but they will NOT be able to change any of the actual content of the Document.

This is a terrific way for students to peer review each others' work without any worries about work being lost or modified. It's also a great way to get feedback on a Document without losing control of the actual content.

  1. Share a Document and give the collaborators "Can comment" or "Can edit" privileges (see the instructions from Day 4 - Sharing a Document). Collaborators with "Can view" privileges will not be able to insert Comments
  2. Highlight/select the text in the Document where you want to insert the Comment
  3. Click the "Insert" menu at the top of the Document and select "Comment"
  4. A Comment box will appear in the margin on the right. Type your comment and click "Comment"
  5. Your Comment will be visible to all other collaborators. They will also receive an email notification that you've left a Comment in the Document
  6. Another collaborator can reply to a Comment by clicking on the original, typing a reply, and clicking "Reply"
  7. A Comment can be marked as "Resolved" by clicking the "Resolve" button. The Comment will disappear from the margin of the Document
  8. Any resolved Comments can be viewed (and even re-opened) by clicking the "Comments" button at the top of the Document

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