Sunday, March 16, 2014

Day 4 - Sharing a Document (The Basics)

One of the most powerful features of Google Drive is the ability to share a Document with someone and allow them to collaboratively work on the same Document without having to worry about:
  • Do they have the same software (and version) on their computer (i.e. Microsoft Word, Excel, Powerpoint, etc)?
  • Do they have a PC or a Mac?
  • Who has the version of the document with the latest changes?
When Sharing a Document in Google Drive, all the work is done within a web browser and revisions are tracked so that you can rollback to a previous version at any time. You can work together on the Document at different times or work in real-time and see each other’s changes and edits live. Here are the basics on how to share a Document with someone else:
  1. Create a new Google Document (or open an existing Docuement) using the instructions from "Day 2 - Create a New Document"
  2. Click the “Share” button at the upper right corner of the document
  3. In the “Add people” field, enter the email address of the person you would like to share the Document with
  4. Choose whether they “Can edit”, “Can comment” or “Can view” the Document
  5. Click "Send"
  6. Click "Done"
Sharing a Google Document is as simple as that! In tomorrow's tip, we'll go into more detail about the different levels of Sharing you can give people.

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