Wednesday, March 26, 2014

Day 11 - Sharing a Folder

You learned how to share individual Documents in "Day 4 - Sharing a Document (The Basics)". You can also share entire folders within your Google Drive. The advantage of sharing an entire folder is that all Documents and files within that folder will be shared with the people that you choose. Also, any new Documents or files that you create in the shared folder or move into that folder will automatically be shared.

There are a number of different ways to share a folder, but here's the most straightforward method.
  1. In the Documents and files list, select the folder to share by clicking the checkbox next to its name
  2. Click the "Share" button (with the person icon) that appears at the top of the list
  3. In the “Invite people” field, enter the email address of the person you would like to share the folder with
  4. Choose whether they “Can edit" or “Can view” the folder and its contents
  5. Click "Send"
  6. Click "Done"
  7. The icon of the folder will change to show that the folder is shared

Any Documents or files that are moved into the shared folder will automatically inherit the sharing settings of the folder. This makes it simple to share Documents and files with specific or groups of people (colleagues or students).

No comments:

Post a Comment